Prototyping Management Information System of Government Institution’s Performance Accountability Report at Yogyakarta Provincial Health Office
Abstract
Sugiharto, Berty Murtiningsih, Anis Fuad
Background: Improvement to the governmental institutions’ accountability and responsibility to public is highly desirable as the realization of good governance. Decentralization makes local government institutions, including health offices, implementing local autonomous and working-based budget. Yogyakarta Provincial Health office has tried to set up a reporting system, nevertheless there were some problems related to the accuracy, and timeliness of the results. Thus, it is important to develop a prototype of management information system to present a well organized government institution‘s performance accountability report in Yogyakarta Provincial Health Office.
Objective: Developing a prototype of management information system of government institution’s performance accountability report and evaluating its design appropriateness for the Yogyakarta Provincial Health Office.
Methods: A qualitative study was held to describe each step in developing the prototype by using action research approach. 26 staf of Yogyakarta Provincial Health Office were included in this study which consisted of Head Division of Program Maintenance, Head Section of Monitoring and Evaluation, and editorial staff of the government institution‘s performance accountability report.
Results: The user and stakeholders needed a software which provide format of the government institution’s performance accountability report. Considering to the user needs, a software prototype was built and implemented in the Yogyakarta Provincial Health Office. Since it has been implemented, the report making process could be faster for 25% than before.Most of the users felt that this implementation delivered benefit in term of time efficiency.
Conclusion: The implementation of new software was effective to solve the existed problems in making the government institution’s performance accountability report. The making process spent less time than before using the software. In addition, it would affect to the improvement of report’s accuracy and timeliness.
Keywords: Prototype, management information system, the government institution’s performance accountability report, Yogyakarta Provincial Health Office.